# Addressbook

The administrator can create or modify the user data or access to informations about users when clicking on Addressbook button in the Addons on the left. The Addressbook page is displayed. You will find on this page the name, the phone, the fax, the mobile and the private number of users. The last column contents the following icons :

- the possibility to save entries in the vcard format,
- the possibility to send a mail to the user.

To select an user you have to click on his name, it will show you the complete data of the selected user.

To create or modify an entry, the administrator use ( ) the following icon :

- to add an entry,

Pay attention, the users created in the Administration part can't be modified here, only the consultation of data is allowed.

Under the Actions table you will find a table called Filters .

- This table purpose is to change the display of the users and their data :

  - Click on a letter to show all the users name starting with this letter;

  - Click on the asterisk and the list of user name will be ordoned alphabetically.

- Lower, others possibilities of display exist :

  - Check one or more options to get a restricted selection :

  Check 'Show organizational entries' and all the users created in the Administration part are displayed.

  Check 'Show addressbook entries' and all the users created on the addressbook are displayed.

  - You can search by department;

  - Your search can be based on informations of one or many users;

  - Your search can be based on one element. Insert a letter or a number followed by an asterisk or a name in the field . Then Click on the Apply filter button to display users.

All the fields followed by a red asterisk must be filled.

The icon show you are in secure mode.

Subsections

- Add entry
  - Personal
  - Private
  - Organizational